Inventory Management
Maintain optimal stock levels of spare parts.
Monitor slow-moving and fast-moving items.
Perform regular stock audits and reconcile discrepancies.
Procurement & Vendor Coordination
Purchase spare parts based on requirements.
Negotiate with suppliers for cost, quality, and delivery timelines.
Develop and maintain vendor relationships.
Order Processing
Receive and process internal/external spare parts requests.
Ensure timely picking, packing, and dispatch.
Track orders until final delivery.
Warehouse & Logistics Coordination
Ensure proper storage, labeling, and handling of spares.
Coordinate with logistics teams for shipment and delivery.
Maintain cleanliness and safety standards in the spares warehouse.
Documentation & Reporting
Maintain records of stock movements, purchase orders, and invoices.
Generate reports on consumption, stock aging, forecasts, and shortages.
Update ERP systems or inventory software.
Forecasting & Demand Planning
Analyze historical data and plan spares requirements.
Assist in budgeting and cost control for spare parts.
Customer/Service Team Support
Coordinate with service engineers to supply parts for maintenance or repair.
Provide technical information related to spare parts when needed.
Assist customers with parts identification and availability.
Quality Control
Inspect received spares for accuracy and quality.
Ensure defective or incorrect parts are returned or replaced promptly.
Compliance & Safety
Follow company policies, safety regulations, and audit requirements.
Ensure proper documentation for compliance purposes.