Key Responsibilities
GEM Portal Management:
Managing the company's presence on the GEM portal, including product listing, catalog updates, and maintaining vendor profiles.
Bid and Tender Management:
Identifying new tender opportunities, studying eligibility criteria, preparing and submitting bids, and tracking them until award.
Documentation and Compliance:
Preparing and ensuring timely submission of all required documentation, and staying updated on GEM policies and compliance requirements.
Order Processing & Follow-up:
Following up on order confirmations, contract finalization, and purchase orders.
Vendor and Relationship Management:
Building and maintaining relationships with vendors and government department officials.
Data Analysis and Reporting:
Analyzing tender data, preparing price bids, and submitting reports on bid performance and outcomes.
Financial Management:
Processing and tracking EMD (Earnest Money Deposit) and PBG (Performance Bank Guarantee).
Required Skills and Qualifications
GEM Portal Experience: In-depth knowledge and hands-on experience with the GEM portal is essential.
Public Procurement Knowledge: Understanding of government procurement policies and processes.
Tender Documentation: Ability to prepare various types of tender documents and price bids.
Coordination: Strong coordination skills to work with internal teams (sales, technical, finance) and external government agencies.
Analytical Skills: Ability to analyze tender requirements and product specifications to develop competitive strategies.
Commercial Acumen: Basic understanding of commercial terms, GST, and other financial aspects like EMD and PBG.
Technical Proficiency: Proficiency in MS Office (especially Excel) and other tender management software.
Communication Skills: Strong written and spoken communication skills (English) to effectively interact with various stakeholders.
Attention to Detail: Meticulous attention to detail for ensuring accuracy in bids and documentation.