A company secretary ensures a company's legal, statutory, and corporate governance compliance by advising the board, maintaining records, managing board meetings, and liaising with regulatory bodies. Key responsibilities include preparing meeting agendas and minutes, ensuring accurate filing of annual reports and statutory documents, and handling communication with shareholders and other stakeholders. The role is crucial for effective board functioning and upholding high standards of corporate governance within an organization.
Key Responsibilities
Ensure Legal and Statutory Compliance:
Oversee adherence to all corporate laws, external regulations, and internal policies and procedures.
Manage Board and Shareholder Meetings:
Organize board and committee meetings, prepare agendas, and draft meeting minutes to record official decisions.
Maintain Company Records:
Safeguard statutory books, registers (of members, directors), annual reports, and other important company documents.
Provide Governance Advice:
Advise the board and senior management on corporate governance best practices, legal compliance, and risk management.
Liaise with Stakeholders:
Communicate effectively with shareholders, regulatory bodies (like the Companies Registrar), and external advisors such as lawyers and auditors.
Handle Corporate Filings:
Prepare and file annual returns, other reports, and documents required by the Companies Act and other laws.
Support Board Development:
Arrange training for directors and keep them informed about relevant regulatory changes.