एग्जीक्यूटिव असिस्टेंट

Job Title:

Executive Assistant – Transport Industry (Tenders & Online Bidding Focus)

Job Overview:

We are seeking an experienced Executive Assistant to support senior executives within our transport division. The ideal candidate will be proactive, detail-oriented, and energetically handle both traditional administrative duties as well as specialized tasks related to managing tenders, online bidding, and procurement processes. This role is best suited for a candidate who exemplifies a professional, refined presence and thrives in a fast-paced, industry-specific environment.

Key Responsibilities:

• Executive Support:

  • Coordinate complex calendars, schedule appointments, and manage meeting logistics for senior management.

  • Serve as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.

• Tender & Bidding Management:

  • Manage and oversee transportation service tenders, including gathering requirements, preparing documentation, and ensuring submission compliance.

  • Navigate online bidding platforms and e-procurement systems to post, track, and manage bids.

  • Liaise with relevant internal departments and external vendors to gather necessary data, respond to queries, and follow up on tender progress.

• Document & Report Preparation:

  • Prepare, proofread, and edit tender documents, bidders’ proposals, and related correspondence to maintain clarity and precision.

  • Compile reports and presentations summarizing tender progress, bid statuses, and market trends.

• Administrative & Operational Support:

• Organize and coordinate logistics for domestic and international travel, meetings, and corporate events.

• Maintain and update confidential files, records, and databases in compliance with company policies.

• Support ad-hoc projects and research initiatives as assigned by executives.

Required Qualifications & Skills:

• Education & Experience:

  • Bachelor’s degree in business administration, Logistics, or a related field—or equivalent professional experience.

  • A minimum of 1- 2 years in an executive support role, ideally within the transportation or logistics industry, with demonstrable experience in tender management and online bidding systems.

• Technical Proficiency:

  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Familiarity with e-procurement platforms and online tender/bidding tools.

  • Basic understanding of industry-specific software related to transport services and procurement is a plus.

• Professional Competence:

• Exceptional organizational and multitasking skills with a keen eye for detail.

• Strong written and verbal communication skills.

• Proven ability to work under pressure, prioritize tasks, and meet tight deadlines.

• A polished, professional demeanour combined with the ability to build rapport across all organizational levels.

Preferred Attributes:

• Prior experience in the transport industry managing government or private tenders and bids.

• Demonstrated ability to work autonomously while collaborating effectively as part of a team.

• A proactive approach to problem-solving and anticipating the needs of senior executives.

• While the profile is tailored to highlight a refined and professional image, our hiring process focuses on merit, relevant experience, and capability.

What We Offer:

• Professional Growth:
  Gain hands-on experience in handling high-level procurement and tender processes within the dynamic transport sector.

• Dynamic Work Environment:
  Engage in an innovative setting where your expertise and initiative can drive real operational impact.

• Competitive Benefits:
  Enjoy a comprehensive benefits package, competitive compensation, and opportunities for career advancement.

• Inclusive Culture:
  We are an equal opportunity employer committed to maintaining a diverse and inclusive workplace. All candidates are encouraged to apply based on their merits and qualifications.

This role is ideal for a candidate who not only brings administrative excellence but also understands the intricacies of the transport industry’s tendering and online bidding processes. If you are a dynamic professional with a refined presence and specialized experience, we invite you to explore this opportunity further.

• इस फुल टाइम बैक ऑफिस / डेटा एंट्री Job में 1 - 2 वर्षो का अनुभव वाले उम्मीदवारों की जरुरत है।

इस एग्जीक्यूटिव असिस्टेंट Job के बारे में अधिक जानकारी

1. इस एग्जीक्यूटिव असिस्टेंट Job के लिए आवेदन करने के लिए पात्रता मानदंड क्या है?
   Ans: उम्मीदवार ग्रेजुएट होना चाहिए और उसके पास 1 - 2 वर्षो का अनुभव होना चाहिए।
2. मैं इस Job की रोल के लिए कितने वेतन की उम्मीद कर सकता हूं?
   Ans: आप ₹20000 - ₹25000 प्रति महीने के वेतन की उम्मीद कर सकते हैं जो आपके इंटरव्यू पर निर्भर करता है। यह गाज़ियाबाद में एक फुल टाइम Job है।
3. इस एग्जीक्यूटिव असिस्टेंट Job के लिए कितने कार्य दिवस हैं?
   Ans: इस एग्जीक्यूटिव असिस्टेंट Job के लिए कार्य दिवस 6 दिन का होगा।
4. क्या इस एग्जीक्यूटिव असिस्टेंट Job के लिए आवेदन करते समय या इस Job को ज्वाइन करने के बाद कोई शुल्क भी लागू होता है?
   Ans: नहीं, इस एग्जीक्यूटिव असिस्टेंट Job के लिए आवेदन करते समय या इस Job को ज्वाइन करने के बाद कोई भी शुल्क नहीं लगता है !
5. क्या यह एग्जीक्यूटिव असिस्टेंट Job घर से किया जा सकता है?
   Ans: नहीं, यह Job घर से ऑनलाइन नहीं किया जा सकता है।
6. इस एग्जीक्यूटिव असिस्टेंट Job के लिए कितनी रिक्तियां हैं?
   Ans: RRC LOGISTIC PRIVATE LIMITED में तत्काल एग्जीक्यूटिव असिस्टेंट के लिए 2 रिक्तियां हैं!
7. इस एग्जीक्यूटिव असिस्टेंट Job के लिए कौन आवेदन कर सकता है?
   Ans: केवल महिला उम्मीदवार इस बैक ऑफिस / डेटा एंट्री Job के लिए आवेदन कर सकते हैं।
8. इस एग्जीक्यूटिव असिस्टेंट Job के लिए टाइमिंग क्या है?
   Ans: इस एग्जीक्यूटिव असिस्टेंट Job में टाइमिंग 09:30 AM - 06:30 PM है।