Job Responsibilities:
Maintain and manage both physical and digital filing systems in an organized manner, ensuring easy retrieval of documents.
Draft and format letters, affidavits, and other legal or formal documents in accordance with company standards.
Assist in preparing documentation required for government tenders, project bids, or client submissions.
Write content and creative copy for the company website, brochures, or other marketing materials.
Prepare and issue Quotations, Proforma Invoices, Purchase Orders, and other business-related paperwork.
Ensure all outgoing documents are accurate, properly formatted, and free of errors.
Coordinate with different departments to collect necessary information for documentation.
Handle confidential documents with discretion and in compliance with company policies.
Update and maintain templates for recurring document types to ensure consistency and efficiency.
Archive old records and ensure compliance with record retention policies.
Required Skills & Qualifications:
Excellent written and verbal communication skills in English (and any other required languages).
Strong attention to detail and ability to proofread documents for accuracy.
Ability to prioritize tasks and manage time efficiently to meet deadlines.
Proficiency in MS Office (Word, Excel, Outlook) and other document management tools.
Prior experience with document handling, filing systems, or administrative work is an advantage.
Familiarity with tender documentation or government submission procedures is a plus.