Job Description:
The RTO Staff Profile and Validation Officer is responsible for maintaining accurate trainer and assessor records, ensuring compliance with the Standards for RTOs (2015), and coordinating the validation of assessment practices. The role supports the quality assurance of training delivery and ensures that all staff credentials and documentation meet internal and regulatory requirements.
Key Responsibilities:
1. Staff Profile Management
Maintain and update staff profiles, including qualifications, vocational competencies, industry currency, and professional development (PD) records.
Review and verify trainer/assessor credentials to ensure compliance with Standards 1.13–1.16.
Liaise with trainers and assessors to obtain missing or updated documentation.
Maintain secure and organised digital staff files in accordance with RTO compliance and privacy standards.
Track and report on staff PD completion and upcoming renewal requirements (e.g., vocational competency updates, TAE credentials).
2. Validation and Compliance
Coordinate and schedule validation activities for training and assessment tools and outcomes.
Assist in the selection of units for validation as per the RTO’s Validation Plan.
Ensure participation of qualified and independent validators as required.
Record validation outcomes, track follow-up actions, and maintain validation evidence for audit purposes.
Support trainers and assessors in implementing recommendations arising from validation activities.
Prepare reports on validation outcomes and compliance improvements.