
Back Office Coordinator Job Description:
Reports to: [Manager/Team Lead]
We are looking for a highly organized and detail-oriented Back Office Coordinator to join our team. The successful candidate will be responsible for providing administrative support to the team, ensuring the smooth operation of day-to-day activities, and maintaining accurate records and databases.
Key Responsibilities:
1. Administrative Support:
- Manage and maintain files, records, and databases.
- Coordinate travel arrangements, meetings, and events.
- Prepare and distribute reports, documents, and other materials.
2. Data Management:
- Accurately enter and update data in databases and spreadsheets.
- Ensure data integrity and confidentiality.
3. Communication:
- Respond to emails, phone calls, and queries from clients, colleagues, and management.
- Provide excellent customer service and support.
4. Operational Support:
- Assist with day-to-day operations, including tasks such as invoicing, payments, and expense tracking.
- Ensure compliance with company policies and procedures.
5. Special Projects:
- Assist with special projects and tasks as assigned by management.
Requirements:
1. Education: Bachelor's degree in Business Administration, Office Administration, or related field.
2. Experience: 1-3 years of experience in an administrative or office support role.
3. Skills:
- Excellent communication and interpersonal skills.
- Strong organizational and time management skills.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Ability to maintain confidentiality and handle sensitive information.
4. Personal Qualities:
- Detail-oriented and accurate.
- Ability to work independently and as part of a team.
- Positive attitude and proactive approach.
What We Offer:
1. Competitive salary and benefits package.
2. Opportunities for professional growth and development.
3. Collaborative and dynamic work environment.