back office assistant's responsibilities focus on supporting internal operations and administration, including data entry, record-keeping, filing documents, scheduling meetings, managing office supplies, and facilitating internal communication. They work behind the scenes to ensure data accuracy, maintain organized systems, and keep departments running smoothly, allowing front-office staff to focus on client-facing tasks.
Key Responsibilities
Administrative Support:
Managing and organizing digital and physical files.
Performing data entry and maintaining databases.
Answering and routing phone calls and emails.
Preparing documents, reports, and presentations.
Office Operations:
Managing office supplies and inventory levels.
Coordinating with different departments to streamline workflows.
Ensuring compliance with internal procedures.
Record and Data Management:
Maintaining accurate and up-to-date records.
Processing invoices and light bookkeeping.
Reconciling accounts and assisting with data analysis.
Communication and Coordination:
Assisting with scheduling and coordinating meetings and appointments.
Facilitating communication within the organization.
Confidentiality:
Handling sensitive and confidential information with discretion.
Required Skills
Organizational skills: To manage files, schedules, and multiple tasks effectively.
Attention to detail: For accurate data entry and record-keeping.
Computer proficiency: Especially with Microsoft Office Suite and digital systems.
Communication skills: Both verbal and written for internal communication.
Time management: To prioritize tasks and meet deadlines.age limited 19 to 30