Core Responsibilities
The primary duties are divided into two main areas:
Accounting & Finance
Financial Record Keeping: Maintain accurate daily financial records, ledgers, and journals.
Invoicing & Payments: Prepare, process, and manage invoices, receipts, payments, accounts payable, and accounts receivable.
Reconciliations: Conduct regular bank and general ledger reconciliations to ensure accuracy and resolve discrepancies.
Reporting: Assist in the preparation of monthly, quarterly, and annual financial statements (e.g., balance sheets, income statements), reports, budgets, and forecasts for management review.
Compliance & Taxation: Ensure compliance with accounting standards, internal policies, and tax regulations (e.g., GST, TDS, income tax filings).
Payroll & Expenses: Support payroll processing, manage petty cash, and handle employee expense reports.
Audits: Assist with internal and external audits by providing necessary documentation and data.
Office Coordination & Administration
Office Operations: Oversee daily office operations, ensuring an efficient and compliant work environment.
Documentation & Filing: Maintain and organize company records, documentation, and digital and physical filing systems.
Correspondence: Handle office communications, including phone calls, emails, and general correspondence, serving as a point of contact for vendors and clients.
Supply Management: Monitor and manage office supplies, inventory, and procurement processes, placing orders when necessary.
Scheduling & Events: Coordinate meetings, appointments, travel arrangements, and company events.
Vendor Management: Liaise with vendors and suppliers, processing bills and ensuring timely payments.
HR Support: Provide basic HR support, such as maintaining employee records, attendance, and leave trackers.
Key Skills and Qualifications
Education: A Bachelor's degree in Accounting, Finance, Business Administration, or a related field is typically required.
Experience: Proven experience (usually 1-3 years) in both accounting and administrative roles.
Technical Skills: Proficiency in accounting software (e.g., Tally, QuickBooks, SAP, Zoho), MS Office Suite (especially Excel), and general computer literacy.
Soft Skills:
Strong attention to detail and a high level of accuracy.
Excellent organizational and time-management skills; ability to multitask and prioritize effectively.
Strong analytical and problem-solving abilities.
Effective written and verbal communication skills.
Ability to work independently and collaboratively as part of a team.
Integrity and discretion when handling confidential information.