Operation Executive

Admin & Operations Executive – Elevators & Escalators (OEM)
Function: Admin & Operations
Location: Chandigarh
Reports to: HR & Operations Lead / Branch Head – Chandigarh

Role Objective

Ensure smooth day-to-day administration, office operations, and project support for a mobility solutions company (elevators, escalators, dumbwaiters).
The role anchors data updation, vendor coordination, asset/AMC tracking, and building/admin liaison, so field, projects, HR, and accounts teams can function with reliability and clarity.

Responsibilities

Project & Site Operations Support

• Coordinate with Installation, Commissioning, and Service teams on daily plans and basic requirements.

• Maintain site-wise trackers for new installations, commissioning status, and open issues.

• Support circulation of site-related communication: site intimation emails, material delivery follow-ups, and handover documentation.

• Log incidents, escalations, and closures in agreed trackers/FieldCircle (or equivalent).

Office Administration & Infrastructure

• Oversee day-to-day office facilities: housekeeping, pantry, stationery, utilities (AC, electricity, internet).

• Liaise with building administration/RWA/facility management for common area issues, access cards, parking, and security coordination.

• Coordinate minor repairs and maintenance with approved vendors and building teams.

Asset & AMC Management

• Maintain a master list of office assets (laptops, access cards, AC units, printers, basic IT hardware).

• Track AMC schedules and visits for office equipment and critical services; follow up on due renewals.

• Keep records of asset issuance and returns for employees in coordination with HR/Admin.

Vendor & Procurement Support

• Coordinate with vendors for quotations, documentation, and basic KYC collection.

• Support preparation of comparative statements with clear, simple logic notes.

• Follow up on purchase orders, deliveries, and service visits in coordination with Accounts and Stores.

Data Updation & MIS Support

• Update daily/weekly trackers in Excel/Google Sheets and FieldCircle (or equivalent) for:

  • Site/job status (open/in-progress/closed)

  • Material dispatch and delivery confirmation

  • Vendor/PO status, AMC renewals, and key follow-ups

• Ensure entries are accurate, dated, and consistently formatted for easy review.

• Share simple weekly summaries of open issues, pending closures, and key follow-ups with the reporting manager.

Documentation & Compliance Support

• Maintain soft and hard copies of agreements, AMCs, vendor files, and facility-related documents.

• Ensure proper file naming, basic indexing, and retrievability for audits or management review.

• Coordinate with HR, Accounts, and Projects for collation of supporting documents when required.

Coordination & Communication

• Act as the first point of contact for routine admin/ops issues raised by teams.

• Route issues to the right department and follow up till closure.

• Maintain polite, solution-oriented communication with internal teams, vendors, and building admin.

Success Metrics

• 100% upkeep of agreed trackers (daily/weekly) with minimal missing data

• Timely follow-up and closure of routine admin and maintenance issues

• Zero or minimal escalation due to missed admin steps (permissions, basic documents, PO follow-ups)

• On-time AMC renewals and asset records updated for all joiners/separations

• Positive feedback from internal teams on responsiveness and clarity of coordination

Requirements

• Graduate in any discipline (preferred: Business Administration / Operations / Commerce).

• 1–4 years’ experience in office administration, operations coordination, or project admin (engineering, construction, or mobility sectors preferred).

• Proficiency in MS Excel/Google Sheets and basic familiarity with tools like FieldCircle/CRM/project trackers.

• Strong organisational skills and follow-up discipline; comfort with multi-tasking.

• Clear written and verbal communication; polite and professional email etiquette.

• Ability to work with cross-functional teams (Projects, Service, HR, Accounts, Vendors, Facility Management).

Work Ethic & Culture

• Process-driven with a focus on documentation and data accuracy.

• Respectful, courteous communication with internal teams, vendors, and building authorities.

• Reliable in handling confidential documents and company property.

• Ownership mindset: follows through on issues until they are resolved or properly handed over.

Compensation

• Fixed salary as per company structure

• Performance-linked increment/incentives as per policy

To Apply

Send your CV to hr@gilcoglobal.in with the subject line:
“Admin & Operations Executive – Chandigarh”

Job Type: Full-time
Benefits: Cell phone reimbursement · Health insurance · Provident Fund
Work Location: In person (Chandigarh)

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 2 years of experience.

More about this Operation Executive job

1. What is the eligibility criteria to apply for this Operation Executive job?
   Ans: The candidate should be Graduate and above and above with 1 - 2 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹15000 - ₹25000 per month that depends on your interview. It's a Full Time job in Chandigarh.
3. How many working days are there for this Operation Executive job?
   Ans: This Operation Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Operation Executive job?
   Ans: No, there is no fee applicable for applying this Operation Executive job and during the employment with the company, i.e., Gilco Global Private Limited.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Operation Executive role?
   Ans: There is an immediate opening of 1 Operation Executive at Gilco Global Private Limited
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Operation Executive job?
   Ans: This Operation Executive job has 09:00 AM - 06:00 PM timing.